ID Cards

This chapter covers how to design and generate ID cards for students and staff in the School Management System.

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Overview

The ID Cards module allows the school to create and print identity cards for students, teachers, and staff. These cards can be used for library access, attendance tracking, and security.

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Accessing ID Cards

• Log in as Administrator

Navigate to ID Cards

View options

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ID Card Templates

Creating Templates

Go to Templates → Add Template

Choose for whom:

- Student - Teacher - Staff

Template Design

Design the card layout:

Front side:

- School logo - Photo placeholder - Name - Class/Designation - Roll number/Employee ID - Blood group (optional) - Emergency contact

Back side:

- School address - Contact numbers - Emergency procedures - QR code (optional)

Using Placeholders

Insert dynamic data: ` {name} - Student/Staff name {photo} - Photo {class} - Class {roll_number} - Roll number {employee_id} - Employee ID {blood_group} - Blood type {phone} - Phone number `

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Generating ID Cards

Individual ID Card

Go to Generate ID Card

• Search student or staff

• Preview card

• Generate PDF

Print

Bulk Generation

Generate for entire class:

• Select class

• Preview all

• Generate all

• Download as ZIP

Print

By User Type

Generate for:

• All students

• All teachers

• All staff

Specific class

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Photo Management

Student Photos

Add photos to profiles:

• Upload individual photos

• Bulk import (folder of photos)

Auto-match by name/ID

Taking Photos

If using webcam:

• Click capture

• Take photo

• Crop and adjust

Save

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ID Card Settings

General Settings

Go to Settings

Configure:

- Default template - Card size (standard ID card) - QR code - Barcode - Lamination option

Printing Options

• Single print

• Batch print

• Print on card printer

Print on A4 (multiple per page)

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Managing ID Cards

View All Cards

Go to ID Card History

View:

- All generated cards - By student/staff - By date

Reprinting

Reprint existing card:

• Find in history

• Click reprint

Generate new copy

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Temporary ID Cards

Visitor Passes

Create temporary passes:

Go to Visitor Pass

• Add visitor details

• Generate pass

Print

Temporary Cards

For temporary staff:

• Set validity dates

• Generate card

Auto-expire

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Card Features

QR Code

Add QR code:

• Contains student ID

Can scan for verification

Barcode

Add barcode:

• Unique number

Scannable

RFID

If enabled:

• RFID chip in card

For attendance/access control

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Reports

ID Card Reports

Cards Generated - All time

By Class - Per class

By Type - Student/Staff

Status - Active/Expired

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Best Practices

Good photos - Use clear, professional photos

Accurate data - Verify information

Print quality - Use good card printer

Regular updates - Replace expired cards

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Troubleshooting

Problem: Photo not showing

Solution: Check photo uploaded; verify format (JPG/PNG)

Problem: Template not applying

Solution: Verify template is set as default

Problem: Card data incorrect

Solution: Update student/staff profile

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Related Topics

Certificates - Student certificates

Student Profiles - Student data

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Permissions

Administrator - Full access

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Last Updated: April 2026