Marks Entry

This chapter covers how to enter and manage student examination marks in the School Management System.

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Overview

Marks Entry is the process of recording student scores for examinations. This includes entering marks for written exams, practicals, assignments, and calculating final grades.

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Accessing Marks Entry

• Log in as Teacher or Administrator

Navigate to Examinations → Marks Entry

Select exam and subject

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Entering Marks

Step-by-Step Process

Select:

- Exam - From scheduled exams - Class - Student class - Section - If applicable - Subject - The subject you're marking

Click Get Students

System displays list of students

Entering Marks

For each student:

Enter marks in appropriate fields:

- Theory Marks - Written exam score - Practical Marks - Lab work - Homework/Assignment - Ongoing assessment

System calculates:

- Total marks (sum of all components) - Grade (based on grade system) - Pass/Fail status

Save marks

Quick Entry

For faster entry:

Use Tab to move between fields

Use Enter to save

Up/Down arrows to navigate

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Marks Entry Modes

Individual Entry

Enter marks one student at a time:

• Use when need careful review

• Good for practical exams

Can add comments per student

Bulk Entry

Upload marks from spreadsheet:

Click Import Marks

• Download template

• Fill in marks

• Upload file

System validates and imports

Sample Marks

Generate sample data for testing:

Click Generate Sample

• System creates random marks

• Review and adjust

Save

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Mark Validation

The system validates entries:

Automatic Checks

Range validation - Marks within 0 to total marks

Passing criteria - Minimum marks met

Missing marks - Highlighted for incomplete entry

Duplicate entry - Warn if already entered

Custom Validation Rules

Configure in Exam Settings:

• Minimum marks per component

• Maximum marks threshold

Required components

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Grading

Automatic Grade Calculation

Based on grade system configured:

• Enter marks

• System calculates percentage

• Assigns grade letter

Assigns GPA points

Grade Override

Manually override calculated grade:

• Select student

Click Override Grade

• Select new grade

• Enter reason

Save

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Managing Assessment Components

Theory and Practical

Different components may have different weightage:

Component	Weightage	Marks Entered
-----------	-----------	----------------
Theory	70	Out of 70
Practical	20	Out of 20
Homework	10	Out of 10

System calculates final marks based on weightage.

Multiple Assessments

For exams with multiple parts:

• Configure components in exam setup

• Enter marks for each component

System calculates weighted total

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Marks Amendment

Correcting Entered Marks

To fix incorrect marks:

• Find the student

• Edit marks

• Enter correct value

• Save

Amendment is logged

Marks Approval Workflow

Configure approval process:

• Teacher enters marks

• Marks saved as "Draft"

• HOD/Principal reviews

• Approved or returned for correction

Once approved, students can view

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Absent Students

Mark students as absent:

• Find student

Select Absent option

• Marks show as "AB"

Can be updated later if student takes retest

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Exemptions

For students exempted from certain components:

• Select student

Click Exempt

• Select component

• Enter alternative marks or mark as "EX"

System handles in grade calculation

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Online Exam Results

If using online exams:

• System auto-imports results

• Review for any issues

• Manual override if needed

Approve for publication

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Saving and Submitting

Draft Mode

Save marks temporarily:

• Enter marks

Click Save as Draft

• Complete later

Draft visible only to you

Submit Marks

Final submission:

• Review all entries

Click Submit

• Marks locked (may need approval)

Notification sent to admin

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View Marks Entry Status

Class-wise Overview

Go to Marks Status

• Select class and exam

View:

- Which subjects entered - Completion percentage - Teacher who entered

Pending Entries

• View pending subjects

• Send reminders to teachers

Track completion deadline

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Common Tasks

Copying Marks from Previous Exam

Reuse marks structure:

• Select source exam

• Select target exam

• Choose subjects

Copy

Bulk Update

Change marks for multiple students:

• Filter list

• Select students

• Choose bulk action

Apply

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Reports

Marks Entry Report

Go to Reports → Marks Entry

View:

- Entry status by subject - Teacher-wise completion - Students without marks

Verification Report

• Generate report

• Review statistics

Identify issues

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Troubleshooting

Problem: Cannot find student in list

Solution: Check class/section selection; verify student is enrolled

Problem: Marks not saving

Solution: Check for validation errors; ensure required fields filled

Problem: Grade showing incorrectly

Solution: Verify grade system assigned to class; check grade boundaries

Problem: Cannot submit marks

Solution: May need approval from HOD; check with administrator

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Related Topics

Exam Setup - Grade systems and configuration

Exam Scheduling - Exam scheduling

Results & Reports - Generating marksheets

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Permissions

The following roles can enter marks:

Administrator - Full access

Teacher - Can enter marks for assigned subjects

Accountant - No access

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Last Updated: April 2026