Announcements

This chapter covers how to create and manage school announcements in the School Management System.

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Overview

The Announcements module allows administrators and staff to communicate important information to parents, students, and staff through various channels.

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Accessing Announcements

• Log in as Administrator or Teacher

Navigate to Communication → Announcements

View all announcements

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Creating Announcements

Step-by-Step Process

Click New Announcement

Enter details:

Content

Title - Announcement heading

Message - Full announcement text

Attachments - Files (if needed)

Audience

Select who receives:

All Users - Everyone

Parents - All parents

Students - All students

Staff - All teachers/staff

Class-specific - Specific class(es)

Custom - Selected users

Schedule

Publish Now - Send immediately

Schedule - Send at specific date/time

Priority

Normal - Regular announcement

Important - Highlighted

Urgent - Marked as urgent

• Preview

Send or Schedule

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Announcement Types

Categories

Create categories for organization:

Go to Categories

Add types:

- Academic - Administrative - Events - Holidays - Fees - Examinations - General

Templates

Create reusable templates:

Go to Templates

Create:

- Name - Subject line - Message body - Placeholders: - {student_name} - {parent_name} - {class}

Use when creating announcements

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Sending Channels

Email

Send via email:

• Enable email

• Parent/Student email required

• System sends automatically

Track delivery status

SMS

Send via SMS:

• Enable SMS

• Requires mobile number

• Character limit applies

Track delivery

Dashboard

Show on dashboard:

• Enable dashboard announcement

• Shows on login

Users can dismiss

Push Notifications

Mobile app notifications:

• If mobile app available

• Send push notification

Opens app to announcement

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Managing Announcements

Viewing List

Go to Announcements

View all with:

- Title - Date sent - Audience - Status

Filtering

Filter by:

• Date range

• Category

• Status

Audience

Editing

Modify before sending:

• Find announcement

Click Edit

• Change details

Save or send

Deleting

Remove announcement:

• Find announcement

Click Delete

Confirm

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Automated Announcements

System Triggers

Configure automatic sends:

Go to Auto Announcements

Set triggers:

- Fee due reminder - Exam schedule published - Result available - Attendance alert

• Set message template

Enable automation

Examples

• "Fee payment due in 3 days"

• "Mid-term exams starting Monday"

"Your child was absent today"

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Templates and Variables

Using Variables

Personalize messages:

Variable	Replaced With
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{student_name}	Student name
{parent_name}	Parent name
{class}	Student class
{section}	Section
{date}	Current date
{school_name}	School name

Example

"Dear {parent_name}, your child {student_name} in class {class} has an exam on {date}."

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Reports

Announcement Reports

Track effectiveness:

Go to Reports

View:

- Announcements sent - Delivery status - Read receipts (if available)

Export

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Best Practices

Be concise - Keep messages short

Use categories - Organize by type

Schedule ahead - Plan for events

Test first - Send to yourself first

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Troubleshooting

Problem: Announcement not sending

Solution: Check recipients have contact info; verify settings

Problem: Email bouncing

Solution: Verify email addresses in profiles

Problem: SMS not delivered

Solution: Check mobile numbers; verify SMS credits

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Related Topics

Telegram Integration - Messaging system

Student Profiles - Contact information

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Permissions

Administrator - Create for all

Teacher - Create for own classes

Accountant - Fee-related only

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Last Updated: April 2026