Chapter 5: Authentication

This chapter covers all authentication-related topics including login, password management, and security features.

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5.1 Login Process

Accessing the Login Page

#### Step 1: Navigate to Login Open your browser and go to: https://yourdomain.com/login

#### Step 2: Enter Credentials

Field	Description
-------	-------------
Email	Your registered email address
Password	Your account password

#### Step 3: Login

Click Login button

You will be redirected to the dashboard

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5.2 Password Management

Forgot Password

If you've forgotten your password:

#### Step 1: Access Forgot Password

Click Forgot Password? link on login page

#### Step 2: Enter Email

Enter your registered email address

Click Send Reset Link

#### Step 3: Check Email

Open your email inbox

Look for password reset email

Click the reset link

#### Step 4: Set New Password

Enter new password

Confirm new password

Click Reset Password

Changing Your Password (Logged In)

#### Step 1: Access Profile

Click on your name in the top right

Select Profile or Settings

#### Step 2: Change Password

Find password change section

Enter current password

Enter new password

Confirm new password

Click Update Password

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5.3 Two-Factor Authentication (2FA)

Enabling 2FA

Two-factor authentication adds an extra layer of security.

#### Step 1: Access Security Settings

Go to Settings → Security

Find Two-Factor Authentication

#### Step 2: Enable 2FA

Toggle Enable Two-Factor Authentication

Choose verification method:

- Email: Receive code via email - SMS: Receive code via SMS (if configured) - Authenticator App: Use Google Authenticator or similar

#### Step 3: Verify Setup

Enter verification code

Click Verify

Save backup codes (important!)

Logging In with 2FA

Enter email and password

You'll be prompted for verification code

Enter code from your 2FA method

Complete login

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5.4 Session Management

Active Sessions

#### Viewing Active Sessions

Go to Settings → Security

Look for "Active Sessions" section

#### Ending Sessions

End All Other Sessions: Logs out all devices except current

End Specific Session: Remove individual device access

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5.5 Login Logs

Viewing Login History

The system tracks all login attempts.

#### Step 1: Access Login Logs Navigate to: Settings → Login Logs (or similar path)

#### Step 2: Review Logs

Field	Description
-------	-------------
User	Who logged in
IP Address	Where login occurred
Device	Browser/device used
Date/Time	When login happened
Status	Success/Failed

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5.6 Security Best Practices

Password Requirements

Requirement	Description
-------------	-------------
Minimum Length	At least 8 characters
Complexity	Mix of letters, numbers, symbols
Uniqueness	Not used before

Account Security Tips

Use strong passwords

- Mix uppercase and lowercase - Include numbers and symbols - Avoid common words

Don't share credentials

- Each user should have own account - Never share login details

Enable 2FA

- Add extra security layer - Protect against unauthorized access

Log out after use

- Especially on shared computers - Prevents session hijacking

Report suspicious activity

- Unusual login locations - Unexpected password changes

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5.7 Troubleshooting Login Issues

Common Problems

#### Problem: "Invalid credentials" Solutions:

Check email spelling

Verify password (caps lock)

Reset password if forgotten

#### Problem: "Account disabled" Solutions:

Contact administrator

Account may be suspended

#### Problem: "Too many login attempts" Solutions:

Wait 15 minutes

Use forgot password

#### Problem: "Session expired" Solutions:

Increase session timeout in settings

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5.8 Quick Reference

Login URL

` https://yourdomain.com/login `

Password Reset

` https://yourdomain.com/password/reset `

Security Settings

` Settings → Security `

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Next Steps

Chapter 6: Creating and managing academic years

Chapter 7: Setting up classes and sections

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Table of Contents

Authentication