Library Management

This chapter covers how to manage the school library, including book cataloging, circulation, and member management.

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Overview

The Library Management module handles all library operations: managing the book collection, tracking borrowings and returns, and managing library members.

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Accessing Library Management

• Log in as Administrator or Librarian

Navigate to Library → Dashboard

View library overview

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Book Management

Adding Books

Go to Books → Add Book

Enter book details:

- Title - Book name - Author(s) - Writer name - ISBN - Unique book number - Publisher - Publication house - Edition - Book edition - Category - Fiction, Science, etc. - Rack Number - Storage location - Quantity - Number of copies - Price - Book cost

Save book

Book Categories

Create categories for organization:

Go to Categories

Add categories:

- Fiction - Reference - Textbooks - Magazines - Periodicals

Book Inventory

View all books:

Go to All Books

Search by:

- Title - Author - ISBN - Category

View available/circulated copies

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Members

Library Members

Students and staff can be library members:

Go to Members

• View existing members

Add new members:

- Students (from enrolled list) - Teachers (from staff list) - External members (if allowed)

Member Categories

Define borrowing limits:

Go to Member Types

Create types:

- Student: 2 books, 7 days - Teacher: 5 books, 30 days - Staff: 3 books, 14 days

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Circulation

Issuing Books

Check out books to members:

Go to Circulation → Issue Book

• Select member

• Scan or enter book barcode

• Confirm issue

Set return due date

Returning Books

Process returns:

Go to Circulation → Return Book

• Scan book barcode or search

• Confirm return

Check for late fees if applicable

Renewals

Extend borrowing period:

• Find the borrowed book

Click Renew

• Set new due date

Confirm

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Reservations

Reserve Books

Members can reserve unavailable books:

• Member searches for book

• Book shows "Available: 0"

Click Reserve

System notifies when available

Managing Reservations

Go to Reservations

• View all reservations

Process when book returned:

- Notify reservee - Hold for pickup (set days)

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Late Returns and Fines

Late Fees

Configure and collect fines:

• Set fine per day in settings

• System calculates automatically

• Collect when returning

Record payment in system

Fine Waiver

Waive fines for special cases:

• Find member with fine

Click Waive

• Enter reason

Confirm

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Reports

Library Reports

Circulation Report - Books issued/returned

Overdue Report - Late returns

Popular Books - Most borrowed

Member Activity - Usage by member

Inventory Report - Complete book list

Generate Reports

• Select report type

• Set date range

• Generate and view

Export to PDF/Excel

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Library Settings

Configure library operations:

Go to Settings

Set:

- Maximum books per member type - Borrowing period - Fine amount per day - Holiday schedule

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Search

Member Search

Find books:

• Use search bar

Search by:

- Title - Author - ISBN - Category

View availability

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Best Practices

Regular inventory - Check physical vs. system

Process daily - Issue and return books daily

Clear fines - Collect promptly

Update records - Add new books regularly

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Troubleshooting

Problem: Book not issuing

Solution: Check if member has pending fines or exceeded limit

Problem: Cannot find book

Solution: Verify barcode; check if reserved

Problem: Member not in list

Solution: Ensure member registered in system

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Related Topics

Student Management - Student records

Human Resources - Staff records

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Permissions

Administrator - Full access

Librarian - Full library access

Teacher - View only

Student - Search and borrow (if enabled)

Parent - No access

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Last Updated: April 2026