Student Attendance

This chapter covers how to mark and manage daily student attendance in the School Management System.

---

Overview

Student Attendance tracks daily presence in classes. Teachers mark attendance each day, and the system maintains complete records for reporting and analysis.

---

Accessing Student Attendance

• Log in as Teacher or Administrator

Navigate to Attendance → Student Attendance

Select class and date

---

Marking Daily Attendance

Step-by-Step Process

Select:

- Class - The class you're taking - Section - If applicable - Date - Default is today

Click Get Students

System displays list of enrolled students

Marking Options

For each student, select status:

Code	Status	Description
------	--------	-------------
P	Present	Attended class
A	Absent	Did not attend
L	Late	Arrived late
HD	Half Day	Attended half day
LE	Leave	On approved leave

Quick Actions

Mark All Present - Quick option for full attendance

Mark All Absent - Use carefully (e.g., holiday)

Bulk Selection - Select multiple students and apply status

Saving Attendance

After marking, click Save Attendance

• System confirms successful save

Attendance is recorded with timestamp

---

Attendance Periods

Configure Periods

For schools with multiple periods:

Go to Settings → Attendance Settings

Configure periods:

- Period 1: 8:00 - 9:00 - Period 2: 9:00 - 10:00 - etc.

Select which period to mark

Per-Period Attendance

If enabled, mark attendance for each period:

• Select period

• Mark attendance

• Repeat for each period

System calculates daily attendance

---

Taking Attendance from Class List

Classroom Process

• Take attendance using printed class list

• Enter marks in system

Use quick filters:

- Show only absent - Show only present

Mobile Attendance

If using mobile app:

• Open app

• Select class

• Mark attendance on device

Sync when online

Biometric Integration

If integrated with biometric system:

• Students scan attendance

• System auto-imports

• Verify and confirm

Adjust if needed

---

Handling Special Cases

Late Arrivals

Mark students who arrive late:

• Find the student

• Select "Late"

• Optionally enter arrival time

Add note if needed

Early Leave

Students leaving early:

• Select student

• Choose "Half Day" or mark time

Add reason

On Leave

Approved leave:

• Select "Leave"

• Link to leave application (if available)

Add note

Medical/Medical Reasons

Students absent due to illness:

• Mark as absent

• Add "Medical" note

May require medical certificate

---

Notes and Comments

Add context to attendance:

• Click notes icon next to student

Enter details:

- Reason for absence - Conversation with parent - Other observations

Save note

Notes are visible to administrators and in reports.

---

Edit Past Attendance

Modifying Previous Days

If you need to correct past attendance:

• Select past date

• Make changes

• Enter reason for correction

Save

Changes are logged for audit.

Bulk Corrections

For multiple corrections:

• Select date range

• Filter to specific students

• Apply corrections

Document reason

---

View Today's Attendance

Dashboard View

Go to Attendance Dashboard

View:

- Today's overall attendance % - Classes with low attendance - Recent absences

Class-wise Summary

View summary for your class:

• Select your class

See:

- Total students - Present today - Absent today - Attendance %

---

Student Attendance Status

Individual Student History

View a specific student's attendance:

• Search for student

Click View History

See:

- All dates with status - Attendance percentage - Notes

Parent Notifications

Configure notifications:

• Absent students trigger SMS/email to parents

Configure in Settings → Notifications

Set:

- When to notify (always, after certain absences) - Message template

---

Holiday Management

Marking Holidays

For class-wide absences:

Go to Mark Holiday

• Select class

• Select date(s)

• Mark entire class as present or holiday

Optionally add note

School Closure

For weather/emergency closures:

• Mark all classes as holiday

• System records appropriately

Excludes from reports

---

Common Tasks

Import Attendance

Import from spreadsheet:

• Prepare file with roll number and attendance

Click Import

• Map columns

Upload and verify

Print Attendance Sheet

Generate printable sheet:

• Select class and date

Click Print Sheet

• Use for manual marking

Enter results in system

Attendance for Substitutes

If a substitute teacher takes class:

• Assign substitute in system

• They mark attendance as regular teacher

Original teacher sees marked attendance

---

Attendance Codes Customization

Configure Codes

Go to Settings → Attendance Settings

Customize codes and colors:

- Present: Green - Absent: Red - Late: Yellow - Leave: Blue

Add custom codes if needed

---

Troubleshooting

Problem: Student not appearing in list

Solution: Verify student is enrolled in that class/section

Problem: Cannot save attendance

Solution: Check if date is locked; may need admin override

Problem: Late attendance not tracking

Solution: Enable late marking in settings; set time threshold

Problem: Previous day not editable

Solution: Some systems lock past dates; check permissions

---

Related Topics

Attendance Reports - Analytics and reports

HR Attendance - Employee attendance

---

Permissions

Administrator - Full access, can edit all

Teacher - Can mark own classes

Accountant - View only

Parent - View child's attendance

---

Last Updated: April 2026