Online Admission

This chapter covers how to manage the online admission portal for receiving and processing student applications through the school website.

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Overview

The Online Admission module allows prospective students to apply for admission through the school website. Administrators can review applications, manage seats, and convert applicants to enrolled students.

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Accessing Online Admission

• Log in as Administrator

Navigate to Online Admission

View dashboard

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Admission Forms

Creating Form Fields

Go to Form Fields

Add fields:

- Student Details - Name, DOB, gender - Parent Details - Name, contact, occupation - Address - Communication address - Previous School - Transfer details (if applicable) - Documents - Required uploads

Configure:

- Field type (text, dropdown, file, etc.) - Required/optional - Validation rules

Default Fields

System provides common fields:

• Student first name

• Student last name

• Date of birth

• Gender

• Class applying for

• Parent name

• Contact number

• Email

Address

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Class/Seat Management

Managing Seats

Go to Classes

For each class:

- Total Seats - Available capacity - Reserved Seats - Reserved categories - Filled Seats - Already filled - Available Seats - Remaining

Admission Status

Track per class:

• Open for admission

• Seats full

Closed

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Application Process

For Applicants

• Visit school website

• Go to Admissions page

• Click Apply Now

• Fill application form

• Upload required documents

• Submit application

• Receive confirmation

Track status online

Required Documents

Configure required uploads:

• Photo

• Birth certificate

• Previous marksheet

• Transfer certificate

ID proof (parents)

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Managing Applications

Viewing Applications

Go to Applications

View all with:

- Applicant name - Class applied - Date applied - Status

Application Status

Status	Description
--------	-------------
New	Just submitted
Viewed	Reviewed by admin
Shortlisted	Called for test/interview
Selected	Passed criteria
Rejected	Not selected
Enrolled	Completed admission

Filtering Applications

Filter by:

• Class applied

• Status

• Date range

Entrance test score

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Processing Applications

Review Process

• Open application

• View all details

• Check documents

• View entrance test (if applicable)

Make decision

Shortlisting

• Select applications

• Mark as Shortlisted

• Schedule entrance test/interview

Notify applicants

Selection

• After evaluation

• Mark as Selected

• Send offer letter

Ask to complete admission

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Entrance Test

Creating Test

Go to Entrance Test

Add test:

- Class - Date and time - Syllabus - Marks criteria

Test Results

• Enter marks

• System calculates

• Generate result

Send to applicants

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Converting to Student

Enroll Selected Applicant

• Find selected application

Click Enroll

• System creates student profile

• Assign to class

Generate student ID

Data Transfer

System transfers:

• Application data → Student profile

• Documents → Student file

Parent details → Guardian profile

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Fees

Setting Admission Fees

Go to Admission Fees

Configure:

- Application fee - Registration fee - Other charges

Collecting Fees

• Send payment link

• Applicant pays online

• Track payment

Generate receipt

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Reports

Admission Reports

Application Report - All applications

Conversion Rate - Applied vs enrolled

Class-wise - Seats filled

Source Report - Where applicants found us

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Communication

Notify Applicants

Send updates:

• Application received

• Test schedule

• Results

Admission confirmation

Use email/SMS (if configured).

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Settings

Configure Admission

Go to Settings

Set:

- Enable/disable admission - Application deadline - Auto-approve or manual - Email notifications

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Best Practices

Clear requirements - List all needed documents

Quick response - Process applications promptly

Regular updates - Keep applicants informed

Data accuracy - Verify all information

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Troubleshooting

Problem: Form not submitting

Solution: Check required fields; verify file uploads

Problem: Cannot enroll student

Solution: Check class has seats; verify data complete

Problem: Applicant cannot login

Solution: Verify email registered; check password

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Related Topics

Website Management - Website configuration

Student Registration - Manual admission

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Permissions

Administrator - Full access

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Last Updated: April 2026