Certificates

This chapter covers how to create and generate various certificates for students in the School Management System.

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Overview

The Certificates module allows administrators to generate official certificates for students, including character certificates, transfer certificates, course completion certificates, and more.

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Accessing Certificates

• Log in as Administrator

Navigate to Certificates

View certificate types

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Certificate Types

Creating Certificate Types

Go to Certificate Templates

Add certificate type:

- Transfer Certificate (TC) - When leaving school - Character Certificate - Behavioural certificate - Course Completion - Completion of course - Bonafide Certificate - Student verification - Migration Certificate - For university admission - Leaving Certificate - Similar to TC - Provisional Certificate - Temporary certificate

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Certificate Templates

Designing Templates

Go to Templates → Add Template

Choose type:

- Blank certificate (custom design) - Pre-designed templates

Template Elements

Include dynamic fields:

• Student name

• Father's name

• Mother's name

• Date of birth

• Class/Section

• Roll number

• Academic year

• Issue date

• School name

Principal signature

Using Placeholders

Insert data fields: ` {name} - Student name {father_name} - Father's name {dob} - Date of birth {class} - Current class {issue_date} - Certificate issue date `

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Generating Certificates

Individual Certificate

Go to Generate Certificate

• Search student

• Select certificate type

• System populates data

• Preview

Generate PDF

Bulk Generation

Generate for multiple students:

• Select class

• Choose certificate type

• Generate for all

Download as ZIP or print

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Transfer Certificate (TC)

Required Information

• Student details

• Date of joining

• Date of leaving

• Reason for leaving

• Subjects studied

• Attendance

• Character/conduct

Remarks

TC Number

Each TC gets unique number:

• Configure in settings

Format: TC/Year/Number

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Character Certificate

Contents

• Student name

• Course/class

• Period of study

• Character assessment

• Conduct

Remarks

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Bonafide Certificate

Purpose

Verify student is genuinely enrolled:

• Student details

• Current class

• Academic year

Verification code

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Certificate Settings

General Settings

Go to Settings

Configure:

- Default signature - School seal - Certificate number format - Watermark

Signature and Seal

Upload:

• Principal signature

• School seal/logo

Additional signatures

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Managing Certificates

View History

Go to Certificate History

View:

- All certificates issued - Student name - Type - Issue date

Reprinting

Reprint existing certificate:

• Find in history

• Click reprint

Generate new PDF

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Student Portal

Access Certificates

Students can:

• Request certificates (if enabled)

View/download issued certificates

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Reports

Certificate Reports

Issued Certificates - All time

Type-wise - By certificate type

Class-wise - Per class

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Best Practices

Verify data - Check all details before generating

Unique numbers - Each certificate has unique ID

Keep records - Maintain history

Backup - Save templates securely

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Troubleshooting

Problem: Data not appearing

Solution: Check student profile has all information

Problem: Template not saving

Solution: Verify required fields; check format

Problem: Cannot generate

Solution: Check permissions; verify data complete

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Related Topics

Student Profiles - Student data

ID Cards - Identity cards

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Permissions

Administrator - Full access

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Last Updated: April 2026